Fill a Rainy Day with Our Free Consultancy Offer

The weather next week is set to be rain, rain, rain so what better time to take advantage of the special October offer from Cube Records Management Service of a free day’s consultancy*.

Whether you are looking for a comprehensive archiving solution, a contingency plan in case of a disaster at the office or simply want to free up some valuable office space for other activities, we have a solution to meet your needs.

Contact us today to book your free consultancy appointment – but hurry, offer ends Wednesday 31^st October.

Some Simple Answers to Your Archiving Questions

At Cube Records Management Services, we receive a lot of questions from our customers. Although we welcome your questions, we thought we’d dedicate this blog entry to answering some of the most common queries we receive.

1. Can I access my documents at your facility?
   The simple answer is of course you can. We offer a dedicated viewing area which has full office facilities so you can not only view your documents but copy, scan or fax them too if required.
2. I sometimes work on Saturdays, would I be able to access documents then?
   Yes, at Cube Record Management Services we are open on Saturdays from 9am to 4pm. We are even open Sunday’s too!
3. We want to keep our files in their own boxes, is this OK?
   Absolutely! As long as your boxes are a standard size, not over filled and in good condition, we ‘re happy for you to use your own boxes for archiving your files.
4. In six months we might need to increase our storage requirements, do I have to commit to this space now?
   No, you don’t need to commit to extra space at the start of your contract. You can increase your storage needs whenever you need to.
5. I want my files stored in a private area for confidentiality reasons, is this possible?

Yes, we have a range of private storage areas where you can store your files as well as our shared areas.

We hope these FAQs might have answered some of your queries but if you would like to know anything else, please call us on 0800 027 2668.

Preparing Files of Archiving

October is generally quite a quiet time of year for most businesses. It is a lull after the madness of September when most people return to work after having taken their summer holidays whilst Christmas madness hasn’t quite started yet. Therefore October is the perfect time to year to get all your business archiving done. This is exactly what most of our customers do and as a result, it is one of our busiest times of year here at Cube Record Management Services.

With this in mind, we thought we’d share with you a few tips for getting the most of archiving your documents.

TIP ONE – Ensure all you paperwork is uniform in size. This usually means ensuring that A4 paperwork is all unfolded and lying flat whilst A3 can be folded (if possible) to ensure it creates as little bulk as possible.

TIP TWO – Reduce the risk of paperwork damage in storage by ensuring it is completely dry before archiving.

TIP THREE – Use special binders or cardboard wallets instead of plastic folders to protect documents as over time the chemicals in the plastic might damage your paperwork.

Follow these simple tips and archiving your documents should be a breeze. To discuss any of our document storage service with us, please call us on 0800 027 2668.

Our Business Relocation Links

We recently told you a little about our sister company Cube Self Storage who specialise in both personal and business storage using their purpose built storage facility. After this blog post, we were inundated with enquiries from clients who needed these services, including business clients who were looking to store items whilst they relocate. When chatting to these clients, we simply had to tell them about another of our sister companies who specialise in business relocation services and we’d like to take this opportunity to share further information with all of you about this.

Our sister company Edward Baden offer a comprehensive range of services that can save you time and hassle whilst relocating your business. They offer everything from detailed planning to furniture and IT audits, the physical relocation of items and the reinstallation of it in your new premises. To find out more about Edward Baden’s services, simply click here.

Thanks to all our customers who reply to our blogs – we take your input seriously and it is you that spurs us on to offer more services as and when required.

Our Wide Range of Storage Options

At Cube Record Management Services we regularly tell you about our document archiving and storage facilities along with our scanning and retrieval services and destruction services. However we don’t think we’ve ever told you about the other storage options we offer thanks to our sister company Cube Self Storage.

Thanks to Cube Self Storage’s purpose built, state-of-the-art facility, we are able to offer you storage for any purpose from an office relocation to a personal home move. Plus throughout September you can take advantage of a special offer on climate controlled storage which can be used to store priceless documents to fine artwork, wine collections to vintage clothing. Click here to find out more information about this limited time offer.

Our modern ‘no commitment’ relationship

The world of relationships has changed significantly over the past few years and at Cube Records Management Service this has not gone unnoticed. We take the ‘no commitment’ relationship to a whole new level in the business world with our flexible, no commitment approach to document storage.


Here’s our pledge:

No minimum volume – we don’t set a minimum volume level for storing your documents. If you only have one document or one box of files to store, that’s fine by us.

No space commitment– we know that nothing is fixed in business so we won’t ask you to commit to a fixed area of archiving space. We will adapt to meet your requirements.

No box commitment – we don’t force you to use our storage boxes, as long as yours are in good condition and a regular size then we’re happy with that.

You won’t find this ‘no commitment’ approach from any of our competitors so to find out more about our services, please contact us.

How we differ from other records management

It is a common misconception that all records management companies offer the same level of service. Although generally they all offer some form of document storage to businesses, this is where the similarities end. We’d like to take this opportunity to tell you three ways in which Cube Record Management Services differ from other companies:

1) Dedicated storage facility – at Cube Record Management Services we own and operate a dedicated facility which all our client’s documents are stored in. It offers state-of-the-art security and even has a climate controlled storage section which is available for certain types of documents.

2) Personal account manager – each and every client, however large or small, is given a personal account manager who is fully trained to provide you with everything there is to know about archiving and storing your documents.

3) 24/7 document access – through our online portal, you can remotely access your documents 24 hours a day, seven days a week.

We are the only company we know of that provides all of these services as standard to our clients. If you would like further information about any of our services please contact us.