Keep It Secret, Keep it Safe

 

Secrets can destroy friendships, wreck marriages and cause businesses to fall apart due to the element of trust being damaged. However when it comes to protection, secrets can be necessary. In Lord of the Rings, Frodo needed to help Gandalf keep the ring secret from the Dark Lord Sauron so that the world of Middle-earth did not fall under his shadow and rule. In the same way, confidential documents often need to be kept safe and secure so that the wrong people do not gain access to what is for your eyes only. This is where Cube Record Management Services can help out and offer that hobbit helping hand that you may need!

 

Our stand alone Cube RMS facility has been designed to ensure maximum security and safety of your documents. The building has perimeter fencing with remote access controlled gates and key pad access to all storage areas. You can rest assure that your documents will indeed be kept a secret in our 24 hour digital monitored and recorded CCTV covered facility, alongside our Redcare linked intruder alarms.  Furthermore we have fire alarms and smoke detection to BS5839 standards in all our storage facilities so we can react in the best way if the flames of Mordor attempt to disturb the safety of your possessions.

 

Should you need to dispose of your documents, we can shred, recycle or destroy them upon request which once more ensures that information does not fall into the wrong hands... because some secrets really aren’t worth sharing!

 

Get in touch today to keep your secrets safe with Cube RMS.

5 Reasons to Outsource your Document Storage

Outsourcing your document storage and data management allows you to focus on your core business needs and better serve your customers. Here are 5 other great reasons to consider outsourcing your company document storage and handing over record management to Cube RMS.

Outsourcing your document storage will allow you to...

1) Free up some space – When square footage in the property market comes at a premium it becomes imperative to utilise your floor space, maximising productivity – so are those filing cabinets really earning their keep? A room used to store archives could be used to accommodate more useful machinery or even extra staff members who are making money for your business as opposed to doing nothing.
 

2) Save Time – Allow Cube RMS to manage your records so you don’t have to. We collect and deliver, our document scanning and retrieval service makes your records easy to access, if received during working hours you will receive the scanned documents within one hour of your request.

3) Increase security – Our high tech security systems are unrivaled to any in house system, this gives you peace of mind that your documents are in safe hands and less venerable to fraud. Risk reduction.

4) Less contact with staff – It is a sad fact that most cases of fraud come from employees taking advantage of sensitive data. Storing your data off site eliminates this possibility. Your documents are handled only by our vetted staff members so your privacy remains protected.

5) Comply with regulations – Cube RMS takes the stresses out of complying with legal requirements with document storage especially when it comes to data of a personal nature. From cradle to grave document storage Cube can offer you the complete service.

6) Ease of access – Instead of rooting through mountains of files, Cube RMS offers a easy retrieval portal allowing you to get on with your work whist we retrieve your files should you need them.

We’re going on the record to say that outsourcing your document storage makes business sense and we hope we have convinced you likewise. For more information please get in contact with our expert consultants today at Cube RMS to discuss your document storage needs. 

A day for Prime Ministers - Document storage for the future

Today is a day to remember the works of previous prime ministers, not only because of the recent death of our first and currently our only woman prime minister Lady Margaret Thatcher but also because yesterday was annual Winston Churchill day, celebrating when Churchill became an Honorary Citizen of the United States.

Both prime ministers were great characters and famed for their inspirational and motivational speeches, one our most famous war time PM and one perhaps our most famous peace time PM.  Thankfully we have access to these speeches and announcements due to technology and archiving that will serve to protect their memories and ingrain in ours for years to come. These are precious materials to inspire future generations and to keep the history of our country alive. Just imagine if we didn't have these materials – this highlights the importance of proper document storage and archiving, and this is important for your business documents too, to protect the past and the future of your business.

So insure your important documents are stored away with Cube RMS to ensure they are not lost or forgotten. Contact us to speak to one of our expert staff today about your record management needs. 

Imagine losing that winning betting slip!

We've got Grand National fever here at Cube RMS HQ! Not only are we checking out the horses and the racing fashion trends but we've got an office sweepstake on the go!

This got us thinking... imagine the thought of loosing that winning betting slip or lottery ticket... The panic would be unthinkable! And this would also be the case with many other sensitive business documents and records  if they were to be misplaced – that is why it is sensible not only to store your lottery ticket or betting slip for this Saturday in a safe place, but also with your other business data and records.

This is where Cube RMS can help. We provide a professional archiving service for your irreplaceable documents with guaranteed privacy and 24/7 access all managed under a state of the art security system. You can rest assured that your business documents will not come to any harm physical or virtual, ensuring smooth business operations into the future.

So good luck for Saturday’s Grand National, keep a tight hold on any winning betting slips! And remember to store your business documents with Cube RMS! Get in contact today for more information and to speak with one of our industry experts.