Our Commitment to Security at Cube RMS

Due to the sensitive nature of most of the documents we store on behalf of our clients, we understand the need for a high level of security. At Cube Record Management Services, we pride ourselves on the excellent security measures we have in place at our purpose built storage facility.

Surrounding our storage facility is a high perimeter fence which you’d be hard pushed to be able to scale to get into our car park. The outside of our facility is also covered by CCTV which records anyone on the premises – whether they’re supposed to be there or not. Further security is provided by a Redcare intruder alarm.

The interior of our document storage facility is also covered by CCTV – the corridors, offices and the storage rooms. This enables us to keep track of anyone within the building at all times of the day and night.

What if there’s a power failure? We’re not worried as we have a 3 phrase generator with power change-over protection to make sure our facility remains secure.

If you would like to find out more about our security, premises or services, please contact us.

Preparing Paper Documents for Archiving

When it comes time to archive your paper files, there are a number of things that you should do to prepare them which include:

1 – Unfold any folded sheets of paper – this will ensure that all the sheets are uniform and there’s no extra bulk.

2 – Make sure all the paper is 100% dry - if paperwork has been stored in a damp or humid area, make sure it’s completely dry before you archive it to stop it rotting away.

3 – Sort your paperwork – make sure that paperwork is with other relevant pieces as this will make retrieving it easier later on.

4 – Use cardboard folders – cardboard folders are the best way to store paperwork. Avoid using ring binders and spiral binds as these are bulky. Also avoid using plastic wallets as over time the chemicals in the plastic can leach onto your paperwork causing damage.

If you have any questions on the best way to store your paperwork or digital files, please contact our friendly team on 0800 027 2668.