Preparing Paper Documents for Archiving

When it comes time to archive your paper files, there are a number of things that you should do to prepare them which include:

1 – Unfold any folded sheets of paper – this will ensure that all the sheets are uniform and there’s no extra bulk.

2 – Make sure all the paper is 100% dry - if paperwork has been stored in a damp or humid area, make sure it’s completely dry before you archive it to stop it rotting away.

3 – Sort your paperwork – make sure that paperwork is with other relevant pieces as this will make retrieving it easier later on.

4 – Use cardboard folders – cardboard folders are the best way to store paperwork. Avoid using ring binders and spiral binds as these are bulky. Also avoid using plastic wallets as over time the chemicals in the plastic can leach onto your paperwork causing damage.

If you have any questions on the best way to store your paperwork or digital files, please contact our friendly team on 0800 027 2668.