Stolen Data - How To Stay Safe

We previously posted about keeping your identity safe in our post "8 Tips For Christmas Confidentiality".

Sadly, identity theft still affects thousands of people. Having your confidential data stolen can have a huge impact financially, and can affect victims' reputation, livelihood and health. 

At Cube RMS we offer secure storage for your confidential data files and records in our state of the art storage facility.

How can I access my files?

Should you have old files that need to be disposed of, don't risk letting them fall into the wrong hands if disposed of incorrectly. We can also collect your old confidential records and dispose of them for you using our Secure Destruction Service. 

Secure Destruction

Having your confidential data and identity stolen can have a huge impact on your life – it can affect your finances, reputation and health.

Ensuring you dispose of any documents containing personal information correctly is essential to ensure it does not fall into the wrong hands.

At Cube RMS we offer our clients a secure Document Shredding and Disposal Service. Your confidential records are collected from you by the Cube RMS team and we transfer them to our Data Storage facility.

What happens next?

Your unwanted confidential files are:

Shredded

Compacted into bales

Pulped

Recycled

As well as paper records and documents, other items such as X-Rays or media/film can be shredded, solvents reclaimed and incinerated at our facility. A “Certificate of Destruction” is issued for all document destruction at our site.

How often can my unwanted files be collected?

Depending on your needs, this can be a one off collection, or a more regular (day to day/weekly/monthly) collection.

If our Document Shredding and Disposal Service would benefit you, contact our team and we will be happy to help you. 

Where To Store Office Files Securely

Keeping your files secure in one location can be a tricky task. Files that are accessed regularly are at risk of becoming jumbled and misplaced. So what is the alternative?

At Cube Record Management Services we offer businesses a secure location to store files, documents and electronic media in.  

Need better storage for your office files?

How does the file storage process work?

Should you wish to store your files with Cube RMS, our specialist team will collect your documents, files, cartons and electronic media and transport them securely to our storage facility. Your files are then stored in a secure climate controlled storage unit. Access to the unit is strictly controlled, with admission from vetted staff only. Each record stored with us is given a unique reference label, and this reference is entered into our online database to make tracking easier.

Our secure location will keep your files secure and organised, yet still accessible. 

How can I access a file I have stored with Cube RMS?

Storing your files and records with us doesn’t mean you can never access them again. You can request access via our online system 24 hours a day, 7 days a week using our Scan Back Service. We offer next day or emergency retrieval service for all of your archived records and should you need to dispose of your records, we can shred, recycle or destroy the items upon request.

Contact our specialist Record Management Services team on 0800 027 2668 or via our Online Contact Form to find out more. 

What Can Be Stored?

A question we have been asked is “What can be stored with Cube RMS?”

At Cube RMS we offer state of the art, secure data and document storage for many business sectors. 

Our storage facility is suitable for:

General office files

Legal documents such as deeds, wills and death certificates

Medical files

Client files

Digital media files.

Our facility is monitored by CCTV 24 hours a day, 7 days a week.  Each storage unit is climate controlled to protect the files stored inside, and each storage unit is accessed by electronic key pad for additional security. 

A New Year, A New Approach To Filing

Are you looking to improve your office this year? Perhaps your office filing system needs improving?

At Cube RMS we offer a solution. We provide document and data storage for paper and digital records for large and small businesses. 

Our secure state of the art facility is monitored by CCTV 24 hours a day, ensuring the privacy and protection for business documents and digital files.

Cube RMS offer a storage solution that enables your business to run smoothly as well as maximizing your office space - why not contact us to discuss your office filing needs? 

New Year's Resolutions For Your Business

Welcome to 2015! Have you set a New Year’s Resolution for yourself this year? While many people set goals for themselves – lose weight, quit smoking, take up a new hobby – it can also be worth setting a New Year’s Resolution for your business.

Will your office's New Year’s Resolution be:

To have a tidier office space?

To give your office space a new look?

To improve your office filing system?

At Cube Records Management Services we offer a professional archive and data storage system for your business’ documents. Our state of the art secure system guarantees total privacy and enables you to have 24/7 access to your documents and files, without compromising your office space.

Why not contact Cube RMS today to discuss how we can help with your office’s New Year’s Resolution?

Protect Your Identity This Christmas

Christmas can be a busy time, not only with the arrival of visitors and a Christmas dinner to cook, but also with the seasonal additions of decorations, cards, Christmas trees and presents taking up space in our homes.

During this busy time it can be easy for our identity and confidential data to become vulnerable. 

To stay safe this Christmas, consider the following:

Bank cards and personal documents like passports are fairly small and could easily fall into the rubbish (or into the wrong hands) if left lying around. Store your cards and passports/ID cards/drivers license somewhere safe and out of sight (particularly if you or your children are hosting a Christmas party).

Any confidential paperwork such as bank statements and pay slips can easily be mixed up with rubbish and mistakenly thrown away. Create a filing system to store your paperwork in and keep a record of what you are storing. Again, for added security, store out of sight.

If you are disposing of any old paperwork, shred it instead of throwing out with general waste. Even if the details on the paperwork are out of date, it could still be used by a criminal.